ConventionSouth

SEP 2014

ConventionSouth magazine is the leading resource for meeting planners who book all types of events, conventions, conferences and group travel in the south.

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⎜ ConventionSouth ⎜ S E P T E M B E R 2 0 1 4 w w w . c o n v e n t i o n s o u t h . c o m 30 15 ➤ Having the right size space for the number of attendees encourages listening and participation, says Mary Gauden, director of sales and market- ing for the Wyndham Bay Point Golf Resort and Spa in Panama City Beach, Fla. "Too few people in a large space can make it difficult for folks to concentrate." Mary also added that round tables not only en- courage group interaction, but also "leave more room for materials to be laid out for referencing." ➤ Lindsay Greer is the director of the Wichita Falls CVB in north Texas and an expert in planning small meetings. She suggests meeting planners check the ceiling heights. "At our multi-purpose Events Center, we direct smaller groups to our break- out rooms with lower ceil- ings so they don't feel so "lost" as they might in our bigger spaces. We also sug- gest the use of round tables, if their setup allows for this, which can create a friendlier environment with network- ing opportunities." ➤ How Do I Make My Small Group Feel Special? SmallGroupMindset Event Experts Share Their Best Practices For Comfortably Accommodating Small Groups I D E A S F O R S M A L L G R O U P S Groups of less than 100, and especially those with less than 50 attendees deserve special attention as the smaller the group, the more interaction the attendees will have and the more aware they are of the details. If well planned, your small meetings can be especially memorable. The following 15 on-site meeting experts shared their #bestadvice for creating an environment suitable for smaller groups. Don't Forget Your Math, #SizeMatters Don't Just Measure Floor Space, #BringDownTheCeiling You Just Need A

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