JUL 2018

ConventionSouth magazine is the leading resource for meeting planners who book all types of events, conventions, conferences and group travel in the south.

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⎜ ConventionSouth ⎜ J U L Y 2 0 1 8 w w w . c o n v e n t i o n s o u t h . c o m 6 headlines, trends & ideas "The Essential Guide to Safety and Security: Best Practices for Meeting and Event Plan- ning 2018" was published in June by Meeting Professionals International (MPI). In addition, the association announced plans to develop educational programs, research reports and case studies based on the guide's recommend- ed practices, with launch plans slated for later this year and in 2019. The new guide includes nearly 400 best practices to help meeting and event planners identify vulnerabilities, mitigate risks and protect critical assets, and is designed to serve as a reference tool for developing safety and security plans and procedures. It covers a variety of topics, from handling unattended packages and safely managing crowds to recovering from a vehicular attack and securing event data. All the best practices were evaluated by leading industry experts who provided feedback on technical accuracy, relevancy and feasibility. "Duty of care for attendees is an important responsibility of planners, and as the largest industry association focused on the develop- ment of event professionals, MPI is working to provide the best education and tools to assist meeting planners and event organizers elevate their capabilities around duty of care," said Paul Van Deventer, president and CEO of MPI. "Our new safety and security best practices guide is the first of its kind for our industry. We believe it will become a critical resource and plan to review, refine and update the best practices every year so that the guide remains timely and relevant." Following is a sampling from the guide: n If your event website has a "look who's coming" area, list by companies to avoid room block poachers, phishing scams and potential stalkers who may target attendees. n While people are waiting for events to begin, A/V teams can show videos or slides instructing attendees about emergency procedures. n Ensure the security of laptops, mobile phones and other devices by avoiding USB ports, which are easily infected by malware. n Test your emergency action and incident response plans before you get on site. Formats can be scaled from one-hour orientations to full-scale drills depending on your team, resources and situational needs. Keep digital records of any drills and exercises for a minimum of five years. Good records can help reduce legal liability. n Conduct an After Action Review within 48 hours of your event to go over any in- cidents that occurred. Discuss what hap- pened, why and how improvements could be made. Appoint a scribe to capture and document the information while it is fresh in everyone's minds. Gather input from all staff levels. Use the review findings to make recommendations to improve existing plans. For more information, visit and-security. The guide is complimentary for all MPI members and non-members can purchase it for $49. n Investment Services For Associations The American Society of Association Executives (ASAE) has launched the ASAE Endowment, Foundation & Investment Reserves Program. Through the investment expertise of DiMeo Schneider & Associates (DSA), the program offers investment advisory services designed specifically for associ- ations and nonprofit organizations' en- dowments, foundations and association reserves, regardless of the size of funds that needs to be managed. "ASAE members need investment advisory services that are designed to meet their unique investment needs," said Betsy Piper Bach, ASAE Business Services, Inc., president. "Association staff and leadership have fiduciary duties when it comes to managing members' funds and we're excited about this new program. The program provides both turnkey and customized investment solutions for association reserves, endowment, and foundation assets." Through the program, DiMeo Schneider will offer an investment solution addressing these needs of associations. In the program, organi- zations will have access to a series of diversified, low-cost portfolios across an array of return and risk profiles, which will be assembled and managed via a manager research process. The program also encompasses fiduciary best prac- tices, which include the development of written investment policy statements, ongoing performance reporting and access to thought leadership and educational programs for staff and volunteer leadership. To learn more, visit absisolutions. com/efr.html. n MPI Publishes Meeting Planning Safety & Security Guide

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